Screening Policy


Welcome to our community. Before applying, please take the time to review this screening policy. All persons 18 years of age or older, not dependents and not married, will be required to complete separate rental applications. Applicants legally married or with adult dependents will be required to complete a joint application. The term "applicant(s)" under this policy refers to the person or persons signing the Lease as "residents"; the term "occupant(s)" in this policy refers to the person or persons that are authorized occupants under the Lease.

Please also note, this is our current rental criteria. There may be residents and occupants that have resided in the community prior to these requirements going into effect. It is the policy of this community to comply with all applicable fair housing laws, including those which prohibit discrimination against any person based on race, sex, religion, color, familial status, national origin, or handicap.

Rental History: Applicant must have a minimum of 6 months’ cumulative verifiable rental history or mortgage payment history within the last 24 months. An outstanding debt to a previous landlord or an outstanding NSF check must be paid in full. A negative landlord rental reference will result in a denied application for residency.

If a previous landlord cannot be contacted, 6 consecutive months of proof of payment must be verified and a copy of the lease contract must be provided. Applicants not having verifiable rental or mortgage history will have to pay an additional deposit up to one month's rent.

Age: Applicants must be 18 years of age or older. All occupants over the age of 18 are required to submit an application so we may perform a criminal background check.

Income & Employment: Applicants must have an income that meets or exceeds three (3) times the monthly rent. Roommate and joint (married) applicants will be allowed to combine income to meet the income requirement. Applicant must have verifiable employment of no less than six months within the last year. Current employment must be verified; you are required to submit the most recent 2 months’ pay stubs. Otherwise, an applicant may provide liquidity information or a qualified cosigner as a substitute for income.

For an applicant with no monthly employment income, to qualify, he or she must provide liquidity (savings accounts, retirement funds, securities, etc.) verification of at least three times the annual rent. (One year’s needed income). A combination of monthly income and liquidity may be used to qualify, if the income has been steady.
Ex. An applicant is applying for an $800 per month rental. The applicant makes $1,600 per month at their job. If he or she has at least $9,600 in liquidity, the income/liquidity requirements will be met.

Self-employed, retired, or unemployed applicants must provide the previous year's income tax return and the previous two months’ bank statements.

If employment is to begin shortly, the applicant must provide a Letter of Intent to Hire from the employer. If applicant is approved, applicant will be required to pay 2 months’ rent in advance, as well as a full month security deposit. If applicant does not have employment lined up to begin upon moving, but is approved, then applicant will be required to pay 3 months’ rent in advance, as well as a full month security deposit.

Financial aid and/or student loans are considered income. The total award or annual loan proceeds will be divided by 9 months to determine monthly income. If financial aid and/or student loans are used as an applicant’s form of

income than the applicant will be required to pay 3 months’ rent in advance, as well as a full month security deposit.

Foreign students may use their I-20 entry visa as proof of income so long as the period of the visa exceeds the term of the lease. Alternatively, they can show liquidity in a U.S. bank showing a balance of at least 36 months’ rent. If applicant is approved they will be required to pay 3 months’ rent in advance, as well as a full month security deposit.

Credit: A credit report will be completed on all applicants to verify account credit ratings. The results will be entered in the credit-scoring model, which determines applicant's eligibility to rent and security deposit level. Unfavorable accounts which will negatively influence this score include, but are not limited to: collections, charge- off, repossession, and current or recent delinquency.

Housing and Utility accounts and public records must be either paid off, or a reasonable written explanation must be provided. A credit score of at least 600 will satisfy the credit requirements. A credit score of 500 – 599, is acceptable as long as none of the creditors providing negative reference are related to housing, i.e. utility companies. If this is the case, applicant has the option to utilize the provision for credit scores under 500.

In the event the credit score is under 500, an applicant can still qualify if the most recent rental reference is verifiable and positive, no debt owed to housing or utilities, and at least one of the following criteria are met:
Resident provides a qualified cosigner
Resident is enrolled in the Section 8 housing program
Resident has income of at least 5 times the amount of rent.
In the event the applicant has a foreclosure in the last two years, an applicant can still qualify if the most recent tenancy is verifiable and positive OR one of the following is met:
The resident provides a qualified cosigner
Is enrolled in the Section 8 housing program
Resident has income of at least 5 times the amount of rent.
If an applicant has no credit history and is approved based on the rest of their application, they will be required to pay an additional deposit of at least $300, or up to one month’s rent.

Co-Signers: Co-signers must have a credit score of at least 600 and will be accepted case by case.

Occupancy Guidelines: Occupancy will be limited to two persons per bedroom +1 additional person per apartment home.

Animals: The property you are applying for may have a strict no pet policy. However, as of May 1st 2016, if the property you are applying for is pet friendly, there are several guidelines you are required to meet and follow.

No more than two animals, each weighing 35 pounds or less full-grown, are allowed per apartment. Animals must be no less than six (6) months of age. Proof of current vaccinations and pet interview required before move in.  A
$250.00 nonrefundable pet fee, per pet, and prior approval from management will be required. A pet rent in the amount of $15.00 per pet, per month, will be charged.

Aquariums will be allowed with a 20-gallon maximum on the first floor, only with proof of insurance for the entire term of the lease. Exotic animals such as reptiles, birds, and rodents; and poisonous animals such as tarantulas, insects, and poisonous fish, are not allowed.

Criminal History: A nationwide criminal background check will be conducted for each applicant and occupant age 18 years or more.

The application will be rejected for any violent, drug, or sex related felony conviction within the last 20 years.

The application will be rejected if there is any misdemeanor drug related conviction in the last 3 years.
The application will also be rejected for any of the following reported criminal related reasons that have occurred within the ten (10) years prior to the application date.

Any terrorist related conviction
Any prostitution related conviction
Any sex related conviction
Any animal cruelty related conviction
Misdemeanor conviction involving crime against persons or property
Active status on probation or parole resulting from any of the above
Vehicles: (PROPERTY SPECIFIC – please speak with property manager for complete vehicle policy)
Unless otherwise stated, policy allows two vehicles per apartment. Vehicles must be operational and have current registration and inspection. Boats or trailers are not allowed, unless your community has a designated area.
Towing is enforced.

Water Furniture: Water furniture will only be allowed in first floor apartments with proof of fully paid insurance for the term of the lease.

Falsification of Application: Any falsification in applicant’s paperwork will result in the automatic rejection of application. If an applicant falsifies his/her paperwork, owner has the right to hold all fees paid to apply.

Application will not be considered until the application has been fully executed and returned with supporting documents, and all required application deposits and fees have been paid.

The Selection Process

Capstone Multi-Family Group will only consider renting to an applicant if they have submitted the completed rental applications for all prospective residents and paid the applicable screening and/or administrative fees.

Applicants who have provided all the above will be selected on a first come, first serve basis.

Applicants who are ultimately not selected or choose not to move in immediately for the unit, may apply for another apartment during the subsequent two months, using the same applications, without having to re-apply or pay new screening fees.

Applicants who are not selected for a rental, or are denied, will not receive their screening fees back. Applicants who are approved and put down their deposit, but choose not to move in, will not receive their deposit back.